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2023 Annual Meeting DRAFT agenda

draft agenda for NCTC meeting Nov1-2 2023


EBTJV Annual Partnership Meeting

November 1-2, 2023

Hybrid virtual and in-person


National Conservation Training Center

698 Conservation Way

Shepherdstown, WV 25443


NCTC Front Desk at 304-876-1600

NCTC information


Overnight travelers should book their own rooms at NCTC; lodging is $172/day, which includes meals.  Visitors must email by October 1 to be placed on the NCTC guest list whether or not you are staying overnight.


NCTC offers a shuttle to and from Dulles Airport, on Sunday and Friday afternoons. You may inquire with the front desk about this.


Note, Zoom meeting will be recorded for internal note taking purposes

Zoom link to come




Tuesday Oct 31


Overnight travelers check in at NCTC.

Optional informal gathering at lounge area of bar at NCTC 7-9 pm


Day 1: Wednesday Nov 1  meeting open to partners/conservation practitioners beyond EBTJV Committees

8:00 -10:30

Chesapeake Bay brook trout workgroup

10:30 -10:40

Official start. Intro (Lori Maloney and Jake Rash), what's new (catchment updater, continuing NFHP funding, communication, catchment updater)

10:40 - 11:00

Introductions around the room and virtually.

11:00 -11:20

Shawn Rummel TU, update from the TU-EBTJV project to track brook trout outcome for the Chesapeake Bay Program.

11:20 -11:40

Chesapeake Bay Rising Water Temperatures Report - Katherine Brownson, US Forest Service Liaison to the Chesapeake Bay Program (virtual)

11:40- noon

Yoichiro Kanno, Updates on range-wide abundance and temperature models.

12:00 – 1:00


1:00 - 2:00

Discussion: methods to respond to and plan for temperature challenges. What information do managers find useful, how they want the information stored and delivered, and how they might be able to contribute their data to range-wide efforts. What actions go beyond data and tools, such as policy and regulatory actions, and to what extent can or should EBTJV work in these arenas? 

2:15 – 2:30

Jason Olive, FWS, NFHAP update. Updates and opportunities of NFHAP& USFWS. How has NFHAP changed, and how do FHPs continue to engage with decision makers and management agencies?


Regional initiatives of major funders. How do these programs set funding priorities for brook trout and track project successes? How can EBTJV continue to inform these funding priorities and make sure the best conservation approaches are supported? (speakers or panel TBD)

3:00 - 3:20


3:20 – 5:30

Open discussion about the best indicators of brook trout progress, both within regional programs and for EBTJV rangewide. Is occupancy sufficient? Abundance? patch size or # of patches?  genetics?

Time for any other discussions to continue.

 5:30 pm

Adjourn; dinner on your own/socializing

Day 2 November 2: SC and committees only

8:00 - 8:30

Intro to the day and facilitator.  Desired outcome: introductions and consensus on how to spend the day.

8:45 - 9:00

Review of EBTJV RFP and projects/ possible SC vote on mini-grant (Lori Maloney)

9:00 - 10:00

EBTJV catchment updater. (Jason Coombs/ Lori). Discussion of next steps on catchment updater. Desired outcome: awareness of status, address any outstanding issues, agree to a plan and timeline for analyses and publication.

10:00 -10:20


10:20 - noon

EBTJV organizational planning discussion (facilitated). Desired outcome: look at individual and group vision of a 3-5 year horizon, and discuss how it might look.  What are the needs EBTJV can fill better than anyone else?

noon – 1:00


1:00 – 3:00

EBTJV operational planning facilitated discussion. Desired outcome: Gather in groups to figure out 6 potential organizational initiatives (get agreement after meeting).  What additional resources might we need to achieve these initiatives?

Meeting end at 3 to allow folks to drive/fly home.


Optional time for committee meetings. Guests needing to use the NCTC shuttle on Friday may request an additional night when making reservations.

The Eastern Brook Trout Joint Venture (EBTJV) is a geographically focused, locally driven and scientifically based effort to protect, restore and enhance aquatic habitat throughout the brook trout's Eastern US native range. Learn more

Our vision: Healthy Coldwater Systems with Fishable Brook Trout Populations Throughout Their Historic Eastern Geographic Range

Our mission is to secure resilient populations of wild Brook Trout by protecting, enhancing, and restoring aquatic habitat and increasing human connections to, and stewardship of, our natural environment.


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